Excel Chapter 1 Video

Uploaded by CISatOTC on 04.08.2011

Excel Chapter 1. In this video, I will show you how to Enter text and numbers, use the
AutoSum button to sum a range, copy the contents of a cell to a range of cells using the fill
handle, apply cell styles, format Cells in a worksheet, create a Clustered Cylinder chart,
change a worksheet name and tab color
Let’s start by entering text. I will first Single left click in cell A1 to make it the
active cell. Now I will begin typing to enter text. Once I am satisfied I will hit the enter
key. Cells can be merged by single left clicking in the center of the cell, then holding and
dragging to select the range of cells that you want to merge. The merge and center button
is right here on the home ribbon.
I’m going to continue to enter text starting in cell B2. I can navigate to the next column
over by pressing the tab key instead of enter. Notice the word “September” does not fit
in column D. You can expand the column width by placing your cursor in between the two
column letters, making sure that you cursor looks like the black vertical line with arrows
pointing outward and double clicking.
I have finished typing in my raw data. Now I want to create the total row, which adds
up the total amount of money made for the month. This can be done easily with the sum
button. The AutoSum button is located here on the home ribbon. I will first start by
making cell B9 my active cell. Next I will click the AutoSum button. This inserts the
sum function in cell B9 that is taking a guess as to what the range of cells is that you
want to sum. In this case it guessed correctly. If these aren’t the cells that you want
to sum, you can simply highlight a new range. Hit enter to calculate the sum.
Since formulas and functions are often repeated, Excel is structured so that you can copy and
paste formulas and functions and they will automatically adjust relative to where you
copy them. To copy this sum function down the row, click back on cell B9 to make it
your active cell, then place your cursor over the small black square in the lower right
hand corner. This is called the fill handle. Notice your cursor will turn into a small
black plus sign. Click and hold, and drag down the row. Let’s repeat that entire process
for the Total column.
Now let’s format our worksheet. These numbers represent Dollars. In a typical accounting
spreadsheet, the top and bottom rows are formatted with dollar signs and the rest are comma style.
Apply cell formatting by clicking in the center of the cell with the white plus sign and selecting
the range of cells. On the home ribbon, the number grouping contains the buttons to apply
the formatting. I will use the dollar sign button for the top and bottom rows, and I
will use the comma button for the rest. Take a look at the cell styles gallery. This
is a quick and easy way to add colors and borders. For the bottom row, I will use the
total option. For the sales title, I will use the title option. I’m going to merge these three rows
and these four columns, then use the heading style.
Now let’s create a chart. Charts are easily created in Excel using the chart grouping
on the insert ribbon. It is easier to FIRST highlight the information that you want to
see in the chart, including the labels, then pushing the button corresponding to the type
of chart that you want. I will highlight from A2 down to D8, then choose the Column Chart
and the Clustered Cylinder style. You can move the chart location within your
sheet, or you can select Move Chart on the new Chart Tools Design ribbon and move the
chart to its own sheet. We now have a new chart tab. Are data is back
on sheet 1. We can manage are sheets using these tabs. Right click and choose delete
to get rid of a tab that you don’t need.
We can rename this sheet by right clicking and choosing rename. Let’s call it Sales
Data. We can also change the tab color by right clicking and choosing tab color.