Webinar - Windows 8 Demo for Nonprofits & Libraries - 2012-11-07

Uploaded by TechSoupVideo on 14.11.2012

I'm Becky Wiegand. I am an editor here at TechSoup. I will be your facilitator for today.
And we have Ginny Mies who is a content curator at TechSoup who will be joining us
as our key presenter today. And we will have assistance in the chat with Kevin and Cameron.
So feel free to ask us your questions as we get started with our discussion about Windows 8.
Let's take a quick look at our introduction of what Windows 8 is.
We will look through some of the features and considerations that nonprofits
and libraries should think about before upgrading. And helping to decide whether they want to or not,
we will do a demo of some Windows 8 features, look at the new look and feel
that you may have seen and commercials for the new Surface.
And we will look at some differences between Windows 8 and Windows 7,
how to find some of your frequent functions, and how to get donations and upgrades
through TechSoup.
So before we get started into that, a little bit about TechSoup, we are part of TechSoup global.
We are working toward a day when every nonprofit, library and social benefit organization
has the technology, knowledge, and resources they need to operate at their full potential.
We are a nonprofit organization and we serve nonprofits both in the United States and worldwide.
Today we will be talking about the donation program for organizations in the United States.
With that we can go ahead and get started with Windows 8.
So I would love to bring Ginny on the line with us to talk a little bit about some of the features
and what's new with Windows 8. So welcome Ginny.
Ginny: Thanks Becky. So I've been using Windows 8 for the past few months
and I just wanted to walk through some of the new features and benefits of upgrading to Windows 8.
Now you have probably seen on TV the new commercial for the Surface tablet
and just for Windows 8 in general. It does have a very new look.
And sometimes change can be a little bit daunting but that's what were here for.
It actually brings some really great useful features to your nonprofit or library,
and overall performance to your entire operating system.
So let's walk through some of the benefits there are for office use.
Like I said there is a faster performance. Windows 8 has a very, very small footprint comparatively
so to Windows 7. And we actually tested this out. We installed Windows 8 on an older machine
which is actually the machine I will be using today to demo Windows 8, and it works really well.
So you don't need to upgrade any of your machines. You don't need a touch screen.
It will work on your older IT equipment which is a great cost-benefit
and a great benefit for using Green technology. You don't have to throw out your old computers.
Another big benefit is that it comes preinstalled with Windows Defender Security.
So let me explain this. You might be familiar with Microsoft Security Essentials.
This is Microsoft's free software for security software for Windows 7.
Windows Defender is pretty much the same as Microsoft Security Essentials just with a new name.
It includes your basic malware detection. It includes spyware detection. It comes preinstalled.
You don't have to do anything with it and it will start running.
And if you have like a preferred security software already installed on your computer,
you can turn Windows Defender off and it will not interfere if you have like Norton Security running.
So that's a really great benefit because it is free and you don't have to do any work for it.
Another benefit is the enhanced built-in hardware failure protection
and we can put you through to some resources about that.
You might have heard of SkyDrive cloud storage. That is integrated throughout Windows 8.
This is Microsoft's cloud storage service, and you will be able to save your documents, photos,
whatever, to the SkyDrive cloud service and then access it from your Windows 8 PC,
your Windows 8 tablet, your Windows 8 phone, whatever you are using Windows 8 on, very useful.
Windows 8 has new features for multi-language use, so it is very easy to switch
between different languages. And that is really easy to share information between your colleagues
to your donors. You can send pictures really easily. And it's got some great new features
for searching which I will show you later in a demo. You can also set a default mode
for public access computers, great for libraries. And as we said before
you can use your existing equipment. You don't need a touch screen.
You can use Windows 8 with the mouse and the keyboard.
That has kind of been a concern I've heard from the nonprofit and library communities.
You can use Windows 8 easily with both a keyboard and a mouse.
Becky: Thank you so much Ginny. That's a quick highlight of some of the features.
And we will get to demoing some of that a little bit later in the presentation.
But we also want to be aware and make you aware of some of the considerations to think about
before you make the switch to upgrade. So if you are currently running Windows XP or Windows 7
or Vista, here are some things to think about. We also have a lot of resources that we will share
at the end of the presentation that walk you through some of the questions
about should you upgrade, and how to do so. So know that this is not a comprehensive list
but here are a few things to consider. And I will hand it back to Ginny.
Ginny: So one thing you might be concerned with especially if you are upgrading from XP;
is your existing software going to work with Windows 8?
Microsoft has a really great resource on their site, a Compatibility Center
where you can search your software and see if it will work with Windows 8.
So we definitely recommend using that before considering making upgrade.
If you use a lot of software that is not supported by Windows 8 you might need to rethink upgrading.
Number two, this new look is going to require a learning curve for your staff and users.
As we will show you later in the demo, Windows 8 has a new start screen.
It takes a little bit of getting used to, so it will require some additional training.
Number three, low resolution monitors and/or graphics cards will reduce
some of the enhancements in Windows 8. There are certain features that you can do
that won't work with low resolution monitors. So if that is the equipment that you currently have
you might need to consider upgrading it or just not upgrading to Windows 8 right away.
Becky: Great. They are really helpful things to think about especially if your key critical programs,
if your financial software that you need to balance your books every year is not compatible yet
with Windows 8 then that is definitely something to really think about
before you make the upgrade across your office.
So with that we will go ahead and get started with a live demo. We'll show you a few things in this.
We are not going to have time to cover everything, so we just want to take a little bit of time
to walk you through. And Ginny is going to be nice enough to show us how
she has her Windows 8 set up and show us some of the differences
and hopefully answer a lot of your questions along way.
And after that we will talk a little bit about our donation programs and share some or resources.
So with that Ginny, you can go ahead and share your screen
and we will get started with the live demo.
Ginny: So I have just pulled up the fabulous start screen in Windows 8.
This is sort of like the marquis feature of Windows 8,
one of the biggest changes between Windows 8 and Windows 7.
So you might be familiar with Windows 7 or any of the older versions of Windows
where they have the start button in the lower left-hand.
This is the start button — it's basically everything that you would find in your start button
blown up into an entire screen. So what you are seeing here are live tiles which are specially made,
Windows 8 apps that will show information on these live tiles from the app.
So you can see right here in this corner, this is my people app and it's pulling in the photos
of all of my contacts on my e-mail address in Gmail. So it keeps updating with that.
And then you can see down here there is a news tile that is updating with news
about the current election.
And you can program some of these titles to update with relevant information.
So let's say you have stocks that you want follow, so the stock ticker will update
with that relevant information.
So I am just going to do a quick little work around the start screen.
If you want to get to your desktop there are a couple of different ways to do that.
You can click on this desktop tile. And let's see, I have my Word document open.
So here's your standard desktop that you might be familiar with from Windows 7.
But to get back to your start screen, you can just drag your mouse to the lower left-hand corner
and you will see a little thumbnail of the start screen. And you can click that
and that will open up your start screen again. You can also do that with the keyboard shortcut.
It makes things a little bit easier. You can just hit the Windows key and then "D"
to get to your desktop. And I'll go back to my start screen.
And then if you pull your mouse over to the left-hand corner,
you are going to bring up all of the apps that you have open. So I opened up a bunch of apps
just to demo this. So let's see, I have my travel app open, my games and my news, and whatever.
So this is a really easy way to switch between your different applications.
Let's go open something else up. So we'll pull up the news app.
So I can easily switch between my different applications. By pulling this up I can go to Bing.
And then on your right side, you pull your mouse over and you are going to see these little icons.
Now these icons are called your charms. And these are really, really important buttons to learn
because it makes it really easy to do certain things in all your different applications.
So you'll see the search icon here. And we will get back to search
because its a big part of Windows 8. You have your share icon.
You have your start button, devices, and settings.
So let's go to settings because one of the things that we have heard a lot from our users
is that Windows 8 makes it really hard to find certain things that you are used to finding
in Windows 7, and one of those things is the control panel.
You are used to getting the control panel from the start button.
But instead, you are going to have to access it in a different way, but thankfully, it is really easy.
So I just want to settings from the charm button. And you go down here,
and here is your change PC settings. This is everything that you would find in your control panel
so you can personalize. You can add different users. You can share.
You can change your share settings. You can add devices, privacy, etc.
So this is a really good thing to know. You can also get to your PC settings
by just doing a simple search. Let's say I want to find my mail app.
So I am just going to search "mail." And here it is.
So you don't necessarily have to click on that magnifying glass to get to search,
you can just start typing.
You can also search within other apps. So let's say I wanted to find something
about the election yesterday. So I can start typing election. It is not in my apps, but I can go to Bing,
click there, and it will start searching for relevant results in Bing.
Becky: Thanks Ginny. So yeah, that start screen does look very different
than what I am used using on Windows 7 or on XP, but I do see a lot of familiar icons,
so Microsoft Office's Word, and PowerPoint , and Excel. Those icons are all there.
Do they work the same way as icons on my regular desktop? And how did they get there?
Ginny: Sure, so you will see some links to your standard Microsoft Office 2010 applications.
And when we installed these, these shortcuts appeared automatically,
and they function exactly the same way you would expect them to on a Windows 7 desktop
or on a Windows XP desktop. I can jump straight to the program just by clicking on the tile.
And you will see a document that I set up in advance.
And I just wanted to show a pretty neat feature. So when you go up to save the document,
I'm going to hit save as. And you will see under my favorites, SkyDrive is an option.
Again, that is Microsoft's cloud storage service for files. So I can select that and I can hit save.
Oh, I already save that there, but I will just replace that existing file.
And then that is in my SkyDrive account. And I can access this document from any Windows 8 device,
or from the SkyDrive web account. So that is just a really handy feature for saving your files
to the cloud. And if you want to access them later from home
or if you are working from a different device.
Becky: That's great and I would imagine it comes in handy for shared documents
where you have an annual report that you want a board member to review.
You want to save the draft to SkyDrive and allow somebody else to review with.
That kind of cloud feature I would imagine be really helpful for something like that.
Ginny: Yeah. And it makes sharing photos really easy as well.
And I wanted to share some of the other sharing features
in Windows 8 going back to those charms. So I went back to the start screen,
and I am just going to open up my Bing news right here. And let's see, we'll go back to the main page.
And I've got some articles about nonprofits up here. So I am just going to open this one up.
And if you have a Twitter account and you Tweet from that Twitter account
and you like to share news on it, Windows 8 makes it really easy.
So bringing up these charms again you will see this share icon. And if I click that
I have the option to Tweet it using MetroTwit. I can also e-mail it using my e-mail account.
And I can share with my contacts in the people hub.
So this is a really, really quick and easy feature to share information among your colleagues
or share information with your Twitter followers. If I had Facebook on here
I could also share it on Facebook. It just makes information sharing so much easier.
And I really think that is a huge benefit especially for people
who are doing their own social media work in their organization.
Becky: That sounds great. So are you installing apps yourself?
Like can you install all kinds of other apps from someplace,
because you mentioned if you have Facebook installed.
Where would you go about getting those?
Ginny: So Microsoft has it's very own store for apps for Windows 8 apps.
And that is this green tile right here, the Windows Store. I'm going to click on that.
And I just installed some apps so it is showing me that right now. Let's go back to the main page.
Becky: So while you are doing that I see travel, and kayaks.
So it looks like you can search all kinds of apps from within the store.
And if you travel a lot for your job or you have field organizers or you have conferences to attend,
you can install all kinds of things that would help those folks too.
Ginny: Definitely. And one of the apps that I just wanted to show really quickly is the Skype app.
It's a brand-new version of Skype just for Windows 8. And it looks like that wasn't loading,
but yeah, there are apps that are productivity apps. There are apps for travel.
There are apps for RSS feeds. We actually compiled a whole list of our favorite apps
for Windows 8, and we can point you to that resource after this webinar.
Becky: Great. Thank you Ginny. And that list of apps that Ginny actually put together,
that blog post is specifically geared toward apps that would be useful for nonprofits and libraries,
or foundations, people working in an office environment,
and the needs that they have that are different from maybe your personal needs at home.
Some other things that I would love for us to look at, you mentioned in the charms
there is device installation or one that is called device. It would be great to see
since we don't have the same type of control panel is what many of us are used to
with the start menu, how easy is it to hook something up and just have it installed?
Like is there a printer section or something that just detects devices like phones or iPads?
Ginny: Sure. So that is actually a really easy feature.
So let's go back to these charms. And I am going to go up into settings.
There is a separate devices charm, but to add a new device — let's just do a quick walk through.
So I am going to go to change PC settings and I already have the devices page open.
So I am going to plug in a new device.
And that will just take a second while we do that.
So you can see that something has appeared at the top. It is unknown.
Windows 8 is working to recognize it. Below you can see we already have a Dell USB keyboard.
We have OneNote. We have the optical mouse. And slowly it is recognizing that device.
But I am not installing anything. I am not having to install new drives.
I am not looking through knowledge-based articles on how to install this new device.
Windows 8 is recognizing it on its own. There we go. It is a blackberry That.
Becky: Great. That's really easy. I wish everything could hook itself up like that for myself
in my own life. There are ways to do those other things too, if you have to search and install files
or put a disc in to run something, right?
Ginny: There are other ways, but for most of the devices that you will be using
I think that you won't have to do that. I mean, I think that the way, Windows 8 is designed
it is designed to recognize a whole variety of devices. And if it is like a blue tooth enabled device
it will pick it up. You shouldn't have any problems. But if you do,
there are a lot of Microsoft support articles out there that can tell you how to hook up that device.
Becky: Great. Thank you. So we have covered a handful of things with the look and feel
in this demo. There is a lot more that people can see. So what I want to do, unless Ginny,
you have other things that you want to show before we switch off
and talk about the donation program, we can do that.
Otherwise we will start talking about where people can get Windows 8.
Ginny: I just wanted to show really quickly just how to change around your start screen,
because I think one concern is that these titles are static and you can't adjust them.
But it is really easy and I'm going to show that very quickly.
Let's say you want to move your Bing tile over, you just click on to it, hold down your mouse button
and drag it. And you can see that the tiles all sort of adjust themselves to make room for this.
And you can sort your tiles by application. You can sort them by projects that you were working on.
You can pretty much arranged them any way you would like. And if you want to delete a tile,
let's say you don't really want to have a sports ticker up on your page while you are working,
you can right click on that and you will see these options below; unpin from start,
uninstall, smaller, turn live tile off. Let's just unpin it from the start, and it is gone. It simple.
We didn't delete it. It is still there. You can add it back. To get to all of your applications
you can just right click anywhere on the start screen
and hit this "all apps," and they are all right there for you.
Becky: Wow, that's really cool. And it is very similar to the kind of functionality
I think we are all getting used to using more and more with Smart phones
that are touch screen based. Like you said earlier, people can use this without a touch screen
and with their existing equipment, so that is great for folks who are in an office.
But it is also probably good to be looking at this type of technology
since it is going to be the next wave — or the current wave,
but it is coming for all of us even for offices pretty soon.
So thank you so much for giving us that live demo. I really appreciate the walk-through.
And it's been educational for me as well since I don't use Windows 8 yet.
So with that, I am going to go ahead and take the desktop back
and we are going to pop back into some of our slides
and just talk a little bit about our donation program. Windows 8 is available through TechSoup
for a donation to eligible nonprofits, public libraries and foundations.
You can check the donation program eligibility by looking at this link here
which will be sent out in the follow-up information.
You can see what your organization is eligible to receive and request.
We have four different versions of Windows 8 available. There is Windows 8 Professional
or Enterprise in both 32 and 64 bit versions.
So you can click on those links afterwards to check out the actual product.
If you are running Home Editions or versions of operating systems
that you don't have legal rights to have installed on your machine
and you are trying to figure out how the heck to make them legal,
and how to get them into the Professional or Office grade version,
you would want to check out our Get Genuine program through Microsoft.
That is a one-time only program to get your equipment upgraded
to the right most recent program.
You can also upgrade with Software Assurance. If you have received donated software
through TechSoup from Microsoft in the past two years, you may be eligible to upgrade for free
with Software Assurance. And most of our donated programs with Microsoft
come with Software Assurance and they provide a variety of benefits including the upgrades,
but also things like e-learning and trainings for your staff
many of which are geared toward nonprofits. So definitely check out those benefits
to see if you are eligible to upgrade totally free.
Also you can go to this page on our site which is our Windows 8 for Nonprofits, Foundations,
and Libraries page where you can see the product information for both Windows 8
and also Windows 7 if you are not quite sure you are ready to make the leap to 8
and you are still running Vista or XP. Also below this you can't see,
but below we have a lot of resources including some of the articles about how to upgrade
and should you upgrade, a lot of blog posts including the test run that we did here
installing it on a seven-year-old computer, details about keyboard shortcuts,
the Microsoft Compatibility Center where you can see if your programs are compatible
with Windows 8 yet or not. It will help you make the decision about whether or not Windows 8
is right for your organization.
So with that I will just go ahead and jump us to some resources.
Some of these I have already mentioned and these will also be shared later.
So take a moment to look these over, and we have a few more on the screen as well.
We have just launched the Windows 8 Apps for Social Good Contest
where organizations and developers and individual coders and hackers can create apps
that are intended for social good for the Windows 8 platform, mobile or desktop platform,
and compete to win up to $15,000 in prizes to make those apps more widely available.
So go ahead and look some of these things over.
And with that I would like to thank our presenter. Thank you so much Ginnie
for giving us this great walk-through.
And I would also like to thank ReadyTalk for giving us this product to use to host our webinars.
And with that, thank you so much and I hope you will join us again for a future webinar.
Thanks a lot Ginnie. And we will be glad to answer your questions in the formum. Please join us there.