Tutorial how to create scientific tables in InDesign CS5 with Table Styles (Part 6a)

Uploaded by unluckylion on 06.09.2011

Hello and welcome to the InDesign table tutorial!
In the video today, we going to talk about
how to create a standard table
but we are doing that with Styles.
So that you need to set it up once
and than you can use it again and again
it's realy simple and fast.
In the video over here
we going to talk about how to use tables
to give your text a clear structure
is you use for example a citation
or some mathematical formula
how to give it a better structure in your text.
In the last video over here
we going to talk about how to use a
table for figures.
How to combine pictures and
kind of tables to a really nice looking figure.
So lets get started today
with standard tables and styles!
You can download the data we are using today on my website.
The first step is to import
the table that includes our data
into InDesign.
Therefore we need to open the *CSV.
I use OpenOffice for this.
And you want to make sure that the
program you use recognises the columns.
This looks fine, so you can go on *OK*.
Just select
all the data and pres *cmd* + *c* to copy it.
Now you can close this
and go into InDesign
You always need a text frame that
contains your table.
We going to create a new one.
And than you can go on insert table
and here you don't need to cars so much
about the rows and columns.
Because InDesign will figure out how much
rows and columns it needs
when you insert something into your table.
Just go on *OK*
Select the table and press *cmd* + *v*.
We do get some red dots in here
that are indicting that the
content in this
cell is to much to display it at once.
So we need to increase the size of our table.
If we grab the edge of the table
and pres the shift key, we can
enlarge the table and make sure
the cells are evenly distributed.
If you want to change one specific
column width you can do this like this
and if you press the shift key you can
just shift the width between two cells
and leave the whole size of the table how it is.
If you mess up the spacing in you table
you can select the whole table
with *cmd* + *a*
right click and say
*Distribute column evenly*.
Now its time to give the table a better style.
However we want to do this with
Styles again, because its much much
easier in the end
if we do it once and than we can
apply this style to every table
we have in our document.
However this can get a little bit more complicated
so I prepared a chart for you
that you can refer to if you get lost.
Basically we need to
create a headline for our table
this works exactly like it did work for
the picture numbering.
Than we need to divide the table into
a header and into a body part
and assign to both parts
a specific style.
This styles are than combined
in one overall style for the
table that is called
"Standard Table".
Lets start with the table headline and
the running numbers like the "Table 1" here.
We already have the same style for the pictures
so we can just copy our style
"Figure Number".
We duplicate this style
and we change the name
and in the "Bullets and Numbering" menu
we change the name as well.
Also we need to define a new list
to give this style a separate
running numbering.
That should be all, we can
try it in our text frame.
Ans we get the right headline with the dynamic numbering.
Now we take care of the table header.
Select the table, go on table options
and Headers and Footers
add 2 rows as a header.
Now InDesign has inserted two lines
and we need to copy our
text into the first line.
We can delete this line.
And now we wan to merge
some cells, we can do this by clicking
on this symbol.
And we are writing a description
for our two columns.
And we do the same thing again.
And finally also for the sample cells.
Now its time to work on the line thickness
in our cells. Select the whole table
by pressing *cmd* + *a*.
And here we can set the line thickness
by activating all lines
as a blue line we can change the thickness
I want to set it to 0pt.
And now i see all the lines are gone
but I want the header to have a
specific line, that should look
like this.
And I would say it should be
This is basically how i want the
lines in the table to look in the end.
But I want to have this defined by a table style
so i don't need to do it manually every time.
Lets undo this again.
And we going to define our table style.
Create a new style
And call it "Basic Table"
In here we need to set specific
cell styles, we start with the body rows.
Create a new cell style
we call this one "Basic table body"
and in the Strokes and Fills menu
we can set the width of our lines to 0pt.
And click on *OK*.
Next we going to define a style for the headers.
We call this one "basic header"
and in here we only want the button stroke to be thick.
So we set this to 0pt.
Triple-click in here
select the button line
and set it to 0.5pt.
And go on *OK*
Than again click on *OK*.
Now we going to take care of the alignment,
inside the table (of the text and numbers).
Because at the moment they all have the paragraph style basic text.
We need to create some new paragraph styles
specific for this kind of table style.
We going to put those in the toolbox.
The first one will be called "Basic table header".
And in here it should be based
on our (Paragraph style) "font".
And in Indent and Spacing
we want to align it in the center
Than we going to duplicate the style
because we want the same as well for the body.
We call this one "basic table body".
now we need sous two styles
to our table, and we do this in the cell styles menu.
On basic header we can go on edit
say the paragraph style should be basic table header.
Go on *OK*.
And the same thing also for the table body.
Basic table body is our paragraph style.
Go on *OK*.
However if we look now on our table
we see, the paragraph styles is not applied (its still "basic_text").
And this is because there is still a paragraph style
formatted on our text in the table.
So we going to select the whole table
*cmd* + *a*
Go on the cells menu
and we click on this button here
"Clear override in selection"
and this will clear all paragraph styles
and automatically use the styles we assigned
in our basic table style.
Lets do a recap and see how easy it is to create a table!
We delete this one
and we go right into our text.
We first going to write a headline
select the paragraph style "Table Numbering".
and than we create our table.
We selects as a style "Basic Table".
Click on *OK*.
Select the table
paste in your information
go on table options
add a header
and you see its immideatly formatted
we copy this line
delete this one
merge some cells
type in our text
Now we check if we have the right paragraph style.
This is not the case.
So we select the whole table
and we going to click on this symbol
and *BÄM* ; ) the formatting is right.
Actually i am not really sure
why this happens, that it gets the wrong paragraph style
but with this trick you can apply the right one.
If we go on the next page
we can also see that the table is interrupted
and the header is included on the new page.
I can't edit the header on the new page
I need to go to my original header and do edits in here.
Finally i would decrease the wideness of the table a little bit
to make it more condensed
and that's it; Our beautiful table!
In the second part of this video
I going to use tables to give my text a clear structure.
If we have some math or quotations
you can use tables really well to
separate them a little bit from
the text and make them stand out further.
If you want to watch the video, click here and watch it!