MCTS 70-680: Windows 7 File Sharing


Uploaded by itfreetraining on 25.10.2011

Transcript:
Welcome back to your completely free training course for Windows 7 and the 70-680 exam.
In this video I will look at how to share folders on the network using Windows 7.
With Windows 7 there are 2 different ways you can share files out to others on the network.
The first is basic sharing. Basic sharing, as the name suggests, has only a few options
and designed to allow a user to quickly configure a folder to be shared on the network without
having to set to many options. Windows 7 also comes with advanced sharing.
Advanced sharing gives you a lot more sharing options then basic sharing. For example, you
can change the name of the share so it is not the same as the folder. You can also add
a comment describing the share and even limit the number of connections to the share.
Regardless of which system you use to share your files, you will probably want to set
some permissions on the share. Different operating systems and Windows interfaces use different
naming conversations but essentially there are 3 different types of permissions that
can be assigned to a share. These are read, read write and read write with the ability
to change file permissions. Let’s start with the read permissions. In
the basic or advanced interface on Windows 7 this is called read. The read permission
gives the user just that, the ability to only read files in the share.
The next permission is read write. In additional to read, this gives the user the ability to
add, delete and change files. In the basic interface this is called read and write. In
the advanced interface this is called change. The last set of permissions gives you read
and write permission but also adds the ability to change the NTFS permission on files. NTFS
permissions I will cover in a later video, but for the present just think of them as
the permissions set at the file level where at present I am talking about only the share
level permissions. If the user was given read and write permissions
on the share level, they would be able to read and write to any file on the share and
even delete any file that they have access to, however they could not change the permissions
of any files on the shares. To be able to change permissions you need what is referred
to as owner in the basic interface and full control in the advanced interface.
When we cover NTFS permissions you will learn that there are more permissions that you can
assign on the file level then the share level. Just remember however, when accessing a shares
across the network, whatever the permissions are set to on the share is the maximum permissions
you will have on any files in the share. To illustrate this, you could put your user
account in the enterprise administrators group, the most powerful group on the network. By
default the enterprise administrator will have complete access to all the files on the
system. If you share the folder with only read only permissions for everyone then an
enterprise administrator will only have read only access to all the files in the share.
The last type of sharing that I want to look at is public folder sharing. Public folder
sharing allows users on the network to access your public folder. If you want to share anything
out to everyone on the network, simply copy what you want shared to this folder.
Since this folder is public it is configured to allow anonymous access. In other words,
no user account is required to access the public folder. Let’s have a look at how
to configure sharing in Windows 7. On my Windows 7 computer, first of all I will
open Windows explorer and create a folder on the c drive called data. To share this
folder using simple folder sharing, right click the folder and select share with. From
here you have a number of options. If the folder is already shared and you want
to stop sharing the folder, select the first option nobody. If you have a home group you
can select the next two options, home group with read and home group with read and write
permissions. Finally if you want more control you can select the last option specific people.
To allow specific people access to the share, type their name at the top and press add.
In this case I will add the local administrators group which includes all the administrators
on this computer. The default access is read, but I can change this to read write. Notice
that the account I am logged in currently called admin has owner rights. You can only
make very limited changes in the basic sharing wizard. For example, I can’t remove the
owner right from admin and I can’t give the administrators group owner rights.
Notice that when I press share the folder is shared and the wizard is now finished.
If you want more advanced sharing option, right click the folder and select properties.
In the properties select the sharing tab. To configure advanced sharing, press the button
advanced sharing. From here I can add additional share names if I want by pressing the add
button. That is, this folder could be shared with more than one share name.
If I add the share name called incoming, I can go back to the previous dialog and remove
the share name data. Now there is only one share name and it is different from the folder
name. Something that is not possible to achieve using simple file sharing.
The next option allows you to limit the number of users than can connect to the share at
once. Below this I can set a comment for the share. When people browse the network looking
for share they will be able to see this comment giving them a better understanding of what
files may be in the share. The permissions button allows me to fine tune
the permissions of the share. At present everyone has read only access. If I tick change they
will be able to write and add documents to the share. I can also add additional users
like the administrators groups. I will give the administrators group full control. Notice
that regardless of which interface you use there are only ever 3 permissions for shared
folders. If I go back now, I can select the button
caching in which I can set the options used for offline files. Offline files allow a
user to keep a copy of the files on their local computer. If the share is not available
they can use the offline copy and when the share becomes available again the changes
will automatically be copied back to the file share.
The first option allows the user to select which files they want to make available off
line. The second option prevents off line files from being used. If you have data on
the share that is being modified by multiple people at once then you may want to disable
offline files. Offline files work on the file level so if two people edit the same
file at the same time, when the files are synced a decision has to be made which file
to keep or if both files are to be kept. The last option makes all files and folders
available offline when they are accessed for the first time. The tick box optimize
for performance means that programs are automatically made available off line. The user does not
have to access them first. That’s it for the advanced sharing options.
There are also a number of global sharing options you can configure that effect all
shares on the computer. This is done through network and sharing center. In the sharing
tab there is a link to network and sharing center saving you having to access it through
the control panel. At the top you will notice that the settings
shown apply to the home or work location. If I scroll down the bottom you can also configure
the same settings for the public location. It is not uncommon to have sharing enable
for the home network and disabled for the public location.
At the top you can switch on network discovery. Network discovery allows the computer to detect
other computers on the network and to be seen on the network by other computers. If you
don’t know the name of the computer you are trying to connect to you can browse to
it in Windows explorer. The next option allows you to enable file
and printer sharing. If this option is disabled, no computer on this network will be able to
connect to your shared folders or shared printers. It is not uncommon to have this disabled for
the pubic location but enable for the home location.
The next option allows you to configure public folder sharing. When this is enabled, the
public folder on your computer will be accessible to other computers on the network. They do
not require a user name or password to access the public folder.
Under this you have the option for media streaming. When this option is enabled, computers and
network devices will be able to access music, pictures and videos on your computer. These
devices include media centers like the Xbox 360 and even TV’s that have network adapters.
These devices will be able to access files like movies and play them from your computer.
If I now go back to the advanced sharing settings, the next option allows you to change the encryption
used in file sharing. If you have an old device or OS that needs low encryption you will need
to change this settings. Otherwise I would recommend leaving it on the higher setting.
That’s it for folder sharing in Windows 7. In the next video I will look at how to
set up printers and share them on Windows 7. I hope you enjoyed this video. If you are
after more videos in this course or are other free videos please see our web site or you
tube channel. Thanks for watching.