Creating Tables with Word

Uploaded by eLearningCentralia on 15.06.2010

[ Pause ]
>> I love tables.
In this example, we are going
to create a very simple small table.
We're going to create this table or duplicate it below
so that we can watch how this table might be created.
The first thing that I like to do when you're getting started
or is maybe draw it out on a piece of paper, just in general.
Don't get very specific.
The first thing I like to look for is the number of columns
that I might want to be using in my table.
I don't care how many rows there are
because rows are very easy to add.
So columns in this table, and I'm looking for the core of it,
is 3, so I see here that my main table's going
to have 3 columns in it.
I'm going to make sure that I know where my active cursor is
so that that's where my table would begin.
I'm going to use my double click method to double click
and activate an area, and then I'm going to go
to the insert tab, table, and notice it brings down a grid,
and as you slide your mouse
around that grid inside the document,
you will see the number of cells
that you highlight would be the number that you would create.
I said I just wanted one row and three columns,
so I'm simply going to select the first three,
and I've got my table.
I'm not going to worry about the title right now,
but to move around in the table, I'm going to put my hands
down on the keyboard and begin typing "class name,"
[background noise] and to move to the next cell,
we're going to press tab.
Tab on the keyboard moves you around in the table,
[background noise] and now as I'm looking,
I didn't add any more rows, but I see I want some more rows.
So, if there were rows for me to go to, I would press tab,
and so I'm going to do that anyway,
and notice as I press tab, it instantly creates a new row,
thus the reason we don't want to bother counting the number
of rows we want in our table.
[Background noise] And I am not going to type in the total cost
because later we're going to learn to do
that as a calculation.
We're going to do a calculated field in a table.
I'd like to begin by just reinforcing with you
that this is a special object that we inserted
into our Word document, and any time we have a special object
that we insert in, you know by now that there is going
to be a contextual tab that is added to the ribbon.
The contextual tab is always added to the end of the ribbon.
The title bar has the name of the new tab, and in this case,
we have both a design and a layout tab for this table.
Just like all the other contextual tabs that we use,
if I take my mouse and click outside the table,
I will lose the tab and the ribbon for my tables.
So you must have the table active in order to use that.
I would encourage you, take a second,
and look through those things in the ribbon.
They really did a good job of giving us the most common things
that we might want to do with this table,
and very specifically, probably the layout tab might be the one
that we need most to work with the table
that we want to create.
So I'm clicking on layout, and I'm going
to just again scan through.
Notice the groups.
We have a table group, a rows and columns, merge,
cell size, alignment, and data.
I'm going to show you just some quick hints of moving around
and doing common things in this table.
If you notice the table up above,
the columns are no longer equal widths.
You have more than one way that you can do that.
I'm going to simply take my mouse and place it on the line,
the column line, not the row, the column line,
and when I get that, I see double arrows,
arrows that point left and right.
Anywhere in Windows that means resize.
I can simply click and drag, and I will resize that column.
It did not change the actual width of my column,
but stretched out this one as I reduce the size of this one.
If I would like to actually reduce this column
and not stretch the one next to it out,
you can resize using the tool bar.
In the tool bar up above, you'll notice
that you have these little sizing handles listed there.
You can click and hold and also drag in using that,
and when you do that, do you see the difference?
It actually shortened my table the amount
that I resized the width of this column.
So it will act a little bit differently depending
on how you do that, and I'm going
to move this one in a little bit, too.
Any time I want to select things in the table,
selecting is always important.
If you take your mouse and notice
when you get toward the upper left hand corner of the table,
there's that little box with the four-headed arrow in it.
If you take your mouse and click on that,
it will select the entire table-quick way
of selecting all.
If I want to select a column, move your mouse exactly--
notice the arrow that points down?
If I go too high I lose it, too it's
in the perfect spot, you will see that arrow that points down,
and if you click, it goes down one column.
If you click and hold and drag across, you could do column
by column on the left hand side.
If I take my mouse and move out to the left
in the selection area, click and drag down, I may go row by row.
If I take my [inaudible] clicking inside to unselect.
If I take my mouse and move in the table, just inside,
you'll see that little black arrow pointing
that will select just the one cell.
So, outside the table with the wide arrow, the whole row,
inside, just the one cell, and, again, you may click and drag
to get specific things also.
Selecting...that's quick and easy selection.
The other thing that you might do-notice there's a little
square hanging off the end.
If you get your mouse exactly on that, it was a resize shape,
and, in fact, it will resize
and reshape your table widening the rows all together
at the same time.
So that's an easy way to work with the table.
As we begin the next part, remember there's always more
than one way to accomplish the same task.
I'm going to encourage you while you're looking
at tables to use the ribbon.
Again, we are specifically going to be looking
for things in that layout tab.
Notice that I did not add the title "Centralia College."
I'm going to decide that I want a new row above the current row,
so I want to identify to Word where is the row that I want
to add, and I'm going to do that by selecting this top row,
and when I look in the ribbon up above, I see "insert above."
Bam. I've got my new row except that,
notice that in this example that row is one big,
not divided into three, so, again,
I'm looking in the ribbon.
I'm going to merge [inaudible].
Now this is one large row.
When I type in it, I have one merged row.
I can widen the row the same way I did with the columns.
I am going to select that title.
Now remember long ago when we were talking about fonts
and the mini-tool bar?
When I have this selected, I don't want to have
to go all the way back to the home tab
to make some formatting changes.
No problem.
The mini-tool bar whenever I select pops up
and I can choose things from that mini-tool bar
and make those changes.
I'm looking in my ribbon again.
I don't like the way this text is placed.
I would like it centered in this large cell that I have--
also, not just vertically, but horizontally also.
So as I again, I'm looking in my ribbon up above,
and in the alignment group there's a button
that will center it both horizontally and vertically.
So you can see that's going to be very easy to work with.
I'm going to go ahead and merge together the total cost
and the blank cell also, and now I'm ready to add my columns up.
There is a feature in here that will allow you
to very quickly do simple calculations.
If I was going to do a lot of calculations,
I'd probably set them up in Excel,
but for a very simple one, again, I'm going to the ribbon.
In the data group I actually have a little button
for formulas.
When you click on it...I'm going to move the, drag the title bar
over so that you can see the table behind it.
The default it's looking at what we have set up
and where we placed our cursor before we came in here,
and it says "sum above."
That's exactly what I want to do, so I'm simply going to say
"ok," and it will add and make that calculation for me.
Tables. Very simple.
Very easy.
And wasn't that ribbon great?