Indesign Calendar Wizard Tutorial (Foto book hack 2012)

Uploaded by unluckylion on 14.04.2012

Hello everyone, today I'm going to teach you how to create your own calendar in InDesign.
And you can even print your own calendar by using one of those photo
that will print your book online.
So this here is the finished product, it's a photo book.
And in here I have layouted a calendar
and printed it with the photo service.
We going to talk first about the general page layout, how to get those things done.
Then the calendar it self is created by a plug-in that is called "calendar wizard".
I give a short introduction to this plug-in.
And then we going to compile all those things
and get them ready to upload to your printing service online.
So, let's get started with this tutorial.
We going to create a new document.
And you should check on the website that will print your photo book
that you get the right dimensions.
So, in my case it's 145 mm x 190 mm per page.
You want to have facing pages activated
and in my case I need 16 pages.
I going to create 17 because we need to delete one later on.
In the margins I would say we take 10 mm.
Now you can go on *OK*
and we see here our first page.
We have of cause facing pages.
But we don't really start on the first page here
so we would need to start with a double page
in the beginning of our cover and back of our photo book.
So, we would need to get rid of this
and we want to allow document pages to shuffle.
And now we can just simply delete this page.
We can click on the bin here, and it gets deleted.
Now I have my 16 pages for the photo book.
To generate our calendar, we're not going to do this by hand
we going to use a script that is called "Calendar wizard"
and you can download it from this website.
You find the link in the YouTube description.
If you don't know where to install the script inside InDesign
you can go on to your script panel
and if you right click on a folder
you can can go on *Reveal in Finder*
and this will show you the place where you can put your script.
Just put your folder that you downloaded into here
and it will appear
as "Calendar wizard" as a single folder in your script panel.
To start creating a calendar
just double click on calendar wizard.
And in here you can customize the look of your calendar.
In my case I have only space for 7 month.
So I'm going to select those month in here.
And then I can decide which language should the calendar have.
In this case I go with German.
I start the weak on Monday.
You can include a lot of different options in here
but I want to have a simple calendar in this case.
And in here, this is really important we're going to select "Current Document".
This will add the calendar to the end of our document.
We can go on *OK* and this will generate our calendar.
Now we see we got a new calendar in here
and it has added those to the end of the document.
We need to distribute them, on calendar on each (page).
So I going to do this for your really quick.
And also you need to think about
that on the first page
this is going to be our cover.
So we don't want to have any calendars
on the first spread.
So we move this down.
Allright now we have one calendar on every spread in our document.
You also want to make sure to check the calendars on the right order again
that you print them in the right order.
We want to now format our calendars
because this doesn't look so nice at the moment.
So one thing you can do, you can adjust
the height of you columns and of your cells in here.
Like this.
And if you mess something up, you can always select the thing
and go on right click.
And in here you can for example distribute the rows evenly.
And this will give you the right distribution again.
However, one easy thing to also adjust
your calendar is to select the whole thing
and in here you can select the size of the calendar cells.
So for example we are going with 15 by 15 mm.
Like this.
With German calendars we only use the first 2 letters of a word
if we use an aberration, so we going to delete
the 3rd letter in here.
And now we can select the whole thing and also adjust the spacing.
So, we want to have it spaced in the center for example
and we also going to increase the text size
to 30 in this case.
Maybe this is a little bit to big.
Let's see how much is possible here.
25 is also fine.
We can also change the color, for example from the Sundays.
We can do this in the color panel here.
And you want to make sure, at the moment we have the cells
selected in here. So if I change the color now it would affect the background of my cells.
This is not what I want, I need to select the "T" for text.
And now i can give for example those Sundays a red color.
We can take a look at our calendar.
Maybe we still should get rid of the borders in here.
We again select the whole thing.
Make sure that we select all those lines in here.
And we set the line width to 0 pt.
And there we have our nice calendar.
We would do this now for every page
but I first want to get the pictures in here.
So I see
if this calendar setup looks nice with the actual picture.
To get the pictures in here we want to create a new layer.
And we want to place this layer below
our layer which contains the calendar.
If we go on the master page, master A
let's zoom out a little bit.
We can insert a text frame, this one.
And we going to drag it over the whole width of our master.
This now adds this picture frame onto every page
and from here we can just drag and drop our pictures
into our file.
Let's get our pictures.
We can select all of them and drag them into InDesign.
And now you can just click and it will paste your picture onto the background.
We going to do this on every page.
Now you want to make sure that the picture has the right framing
so you can double click on the picture
and can adjust the size of the picture.
This is going to be our front page
so this is the cover and this is the back of the book.
And on the next page you see
as the pictures are on a layer that is below our calendar layer
they appear behind the calendar itself.
You also see the picture I use in here
is not in the right format.
So we want to maybe rotate the whole spread.
And you can to this by selecting this spread
and then in *View* -> *Rotate Spread* -> *90° CW*.
If we export our document
it will still save the (spreads) in the right orientation.
But this way its easier to do the layout on those pages as well.
So here also double click
and we hold the shift key
and rotate our picture. Like this.
And then we position it on our page.
Also hold the shift key while resizing a picture.
And we also want to of cause rotate our calendar.
Like this.
If you have positioned your pictures in a way you like
I would recommend to lock the picture layer
because then you can work on the calendar itself
without changing the pictures in the background.
I would also take the month
we can just copy them from here
and give the month a new text frame.
And of cause the month should have the biggest size on each page.
For example like this.
And actually you can really go fancy with this.
So I (know) a really nice website where you can get a lot of fonts.
It's called
And here you can download a lot of free fonts that you can use
for your calendar, to give it a really nice and unique layout.
If your text if difficult to read
you could also think about giving it
a little border.
So if we go on colour, we select the text
and on here we click on add stroke.
We can for example
give it this white border here.
Maybe this does not look so nice right now
but just play around and and I see you in a second with my finished calendar.
Allright now my calendar is finished
and you see here the front and the back page.
This picture will be wrapped around the whole book
in the end when it's printed.
And we can also take a look at the other pages
for example this flower here or this one.
And they are a few things that are changed
for example I centered this table in the text box
to have it centered in the right part of the picture.
And also one tip I want to give you
if you right click and go on cell options
I choose the Cell Inset to 0 pt
so that all the text in here can be a little bit bigger without disappearing.
OK I think now it's a good time to export the actual pictures.
To do this we going to go on *File*
And in here we choose *.JPG
Let's call this one "exp"
and we save this
and the range should be 3-16
because the front cover, we need to have them separate.
And we activate Spreads
This way it won't export single pages
it will export the whole spread as one page.
We should choose a resolution of 300 ppi
and of cause a maximum quality.
We can click on Export.
And you see how our pictures get exported.
It's also a good idea to look at them and check if everything is OK.
I think this looks OK so far.
Jup let's go back to InDesign.
Now we need to take care of our cover page.
This one here. And we again go on export
let's call this one "exp_fb".
We click on save, but this time we deactivate spreads
and we say the range should be the first and second page.
We can click on export again.
And now we see it export's some more pictures.
And this one is just the back page
and the front page.
We have to do it this way, because the website where I'm going to upload those things only accepts
the front and the back as single pages.
Allright, this is now the tricky part, the website where you upload your pictures.
We start with the front and back side of our book.
Just drag the pictures in here.
And then it depends on the website you are, you need to resize them
and scale them in a way that they fit to your page.
You can also zoom in to align them perfectly.
and we can move on to the next page.
We take the first month
and you see now it only works for one page.
To make it work for both, you can click this symbol.
Your photo service has hopefully something similar.
And again we scale the picture.
We will continue this for the rest of the pages.
When layouting your pictures you should make sure that the picture itself
covers also the red area of this page here.
Because this will also get printed
and it will get cut at the red edge here.
So it always gets a little bit more printed than needed
so if you cut something that you don't end up with some white
borders at some page parts.
If your are happy with your calendar, also check if your month are in the right order.
And you also can take a look at the preview.
Like this.
And actually on the front page, I am not really sure why
we have this area here.
This would suggest that it would get cut in half here.
So if we print this one, it might happen that it gets bounds on those 2 sides.
I'm not really sure about it, but we leave it like this and we see what happens.
And now we can order our book.
Allright and there we have our nice photo book.
Even the wrapping around, you see here the front and the back page, did work pretty good.
So you seeing the flower wrapping around from the front to the back page.
This can be a really nice gift with your own pictures, so
I hope you give it a try, I also hope you enjoyed this tutorial.
Until next time, see you. Bye Bye!