Google Docs: Planning a Wedding

Uploaded by Google on 11.07.2008


JEN: Hi, I'm Jen.
I'm University Programs Coordinator
at Google New York.
JEFF: And I'm her fiancee, Jeff.
Jen's really done a great job planning the wedding.
JEN: When we were setting up our guest list for our
wedding, we didn't have everyone's mailing address.
We thought either we can send emails to everyone, copy and
paste, or re-type everyone's mailing address.
When you have 200 guests coming to a wedding, that's
not really scalable.
The easiest way was to make something and let everyone
kind of fill it in themselves, which is how Google
Spreadsheets came into play.
We created a spreadsheet, and then we created a form that
linked from the spreadsheet.
In the form we had fields like title, first name, last name,
address, phone number, and comment box.
We sent out this form via email to all of our friends
and family.
They could access this form right from their email inbox.

Once they hit submit, we have their mailing address, their
phone number, right in our spreadsheet.
Just like that we had all the information we needed to send
out our invitations.
It really required very little time on our end to make
changes or updates.
JEFF: Now when it's time to send our invitations, we won't
be making those hundreds of calls and sending out
individual emails.
JEN: Google Docs has hundreds of templates that you can find
online including resumes, budgets, and presentations.
JEFF: To get your own copy of our spreadsheet--
JEN: --visit, and find it in
the templates gallery.