32 ways to use Google Apps in the classroom

Uploaded by GoogleApps on 16.05.2011


BECKY EVANS: As a bit of housekeeping, remember, if
you're not dialed into the teleconference, you can listen
to the webinar by going to Communicate and then Join
Audio Broadcast. Sorry about that echo.
And with that, I'm just going to pass it over to Julia.

As Julia sets up, I just want to remind you guys to please
put any questions you may have in the Question and Answer
window, not in the Chat window.
It's much easier for us to address if
they're in the Q&A box.
And we will address all questions at
the end of the session.
So, thank you for joining us and with that, I'll pass it
over to Julia.
Thank you, Becky.
As Becky said, my name is Julia Stiglitz, and I am on
the Google Apps for Education team.
And I'm also a former fourth grade teacher.
And I am very excited to share with you my favorite 32 ways
that I've been seeing teachers use Google Apps for Education
in the classroom.
Like Becky said, this session is going to be jam-packed.
And so I'm going to share the presentation with you and
you'll be able to go back in more depth through everything
that we go over today.
So to begin with, the three main things that Google Apps
brings to classrooms are efficiency, it increases
collaboration, and then it also increases
engagement of students.
And as we go through the 32 different ways, you'll and
these three things come up again and again. either it's
going to increase the efficiency of a teacher
practice or a teacher process, it'll help increase or support
collaboration among teachers, and lastly, it could help
support engagement of students.
I'm including here a bitly link to this presentation.
You should feel free to take this presentation with you,
use it in your district, use it in your schools.
I've attached other webinars to it as well.
So this can be an ongoing resource for you.
And just as a note, the last, it's a capital O, not a zero,
at the end of the bitly link.
So I'll give you just a minute to jot that down.

And maybe Becky can put it into the Chat window.

So, as you're all familiar with, these are the tools that
come with Google Apps for Education, Gmail, Talk,
Groups, Calendar, Docs, Sites, Video.
And I'm going to go through several of these tools and
talk about applications within each of them.
So the first one I'm going to talk about is Google Docs.
And Google Docs is really the heart and soul of Google Apps
for Education.
Of all the tools, this is the tool that has the most
incredible benefits for educators.
And my absolutely favorite use case is probably the simplest.
And that's just using a Google doc to
collaborate on lesson planning.
As educators, we all want to collaborate, but it can be
really hard, given the confines of the school day and
given the structure of a school, where you're in your
own individual classrooms. And Google Docs allows you to
So if I go here to this lesson plan and I look.
Right now, I could be typing and at the same time, if I
have a colleague come into this lesson plan, she could be
typing or he could be typing at the same time.
And when we talk about collaboration, we're talking
about real time collaboration, where you can see every single
letter that your colleague has typed as they type it.
You could also write comments, as you can see the comments
here, about the lessons.
So this is, again, like the simplest use case, but the one
that I think has the biggest benefits for education.
And I'm going to come back to this one in a little bit when
my colleague's on it as well, to just show you the power of
these collaboration tools.

Another great way to use Google Apps is for staff
meeting or grade-level meeting notes.
So I know from my grade-level meeting, we used to have to
write the meeting notes and then photocopy it and then put
it in the mailbox of all of our colleagues,
as well as the principal.
And it wasn't a good use of time and it wasted paper.
Instead, you can just have a running Google doc.
And every week write the meeting notes in there and
then share them out with your colleagues.
Another way is using the Google Docs list as a shared
lesson repository.
If I go here, here we see a Google Docs list. You could
create, collections for your fourth grade team, and then
you could share out your lesson plans or other
curricular resources with that team.
And you could have it housed just in your Google Docs list.
So this can become like a virtual internet.

Another one of my favorite ways that Google Apps is being
used is to change the writing process.
So if we look here, we're looking right now at a fairy
tale that was written by some third graders, Molly and Anh.
And in the traditional model of writing, where we're
teaching writing, teachers just get what we see right
now, grades it and then gives it back to them.
They might do their revisions and then they grade it again.
But that's about all a teacher gets.
With Google Docs, you have the revision history.
BECKY EVANS: We're just going to pause one second.
I'm hearing some feedback about some technical issues in
regards to sound.

And I'm hoping that solves it.
We usually don't have the host and the panelist in the same
room at the same time.
It just became understandable.
Well, glad to hear that.
OK, thank you, Julia.
And we can go back at the end towards the first way, to make
sure that everybody heard.
Because, as I said, that was the most important way that
Google Apps is being used.
But to dive right back in, what we're looking at is a
fairy tale that was written by two third graders.
And the traditional model, all the teacher sees is the end
product that these students created.
But with Google Docs, you can see the entire
history of the document.
So every time anyone touched this document,
you're able to see it.
So we can start here and we see Molly began writing a
fairy tale on October 12 at 11:53 AM.
And she wrote some gibberish.
And then it looks like Molly went back in later that day
and she was really inspired and she wrote a lot.
And then we go here, in it looks like Anh contributed.
Well, she contributed a little bit.
She contributed her name and she changed
the spelling of meow.
So all of a sudden the teacher has insight into the entire
writing process that the students have engaged in.
And the teacher can hold the students appropriately
accountable if they are doing collaborative work.
A teacher, you could also imagine, going back into a
document and finding gems that a student wrote, but that
maybe they went over in another draft.
So, this revision history is a very powerful feature and
probably one of the most favorite features of teachers,
and the least favorite features of students.
Another thing that you can do with the Google doc because
you can share it out, you could share this doc, not just
with the students that are working on it collaboratively,
but you could also share it with parents.
So that they become involved in the
writing process as well.
And so that it's not just the dynamic of teacher-student,
but rather it's a collaborative process.
And you can bring other students into it or parents
into it as well.
And then finally, when the student is done with this,
it's very easy to publish.
You could published this out onto a Google site, or you
could just share it out with the whole class.
And knowing that their document is going to be shared
and read is extremely motivating for students.
There's a case study that I included here that goes into
more depth on how to use Google Docs to improve the
writing process.
Another way that Google Docs can be used is for reading
response journals.
So I remember when I was a teacher lugging composition
notebooks, that look exactly like the one that you see in
the picture there, every weekend into my car.
And there was 32 of them.
And it took an enormous amount of time to go through.
And if I didn't write the comments on them and hand them
back right away, the students wouldn't read for that week.
So being able to just go into a Google doc and write
students' comments on their reading on an ongoing basis
can really make that process easier.
Another way is being able to translate
letters home for parents.
So this is a letter that is for the beginning of the year
that a teacher wrote.
And if you have any English language learners, you're
going to want to send that letter home in
their native language.
So with Google Docs, it's as easy as going to
the translate document.
Which, this is actually--

I can actually pull it up from my Docs list. There it is.
There's another.
So here's a parent letter.
And I'm going to tools and I go translate document.
And as you can see, we have a ton of different languages
that you can choose from.
So many of the languages that your students might speak
could be covered.
So we'll translate it into Greek.
I haven't translated something into Greek
before, so I'll do that.
And voila!
You have a translated Greek letter for your students.
And it's not going to be perfect as--
I wish I could read this letter.
It's not going to be perfect, but it's going to be enough to
get over the language barrier.
It'll be enough for the parents to be able to
understand what you're trying to communicate and enough for
the teacher to feel comfortable sending these
letters home to their parents.
Another way is using a Google spreadsheet to
track student homework.
So basically what this is is taking the sticker star charts
that teachers have on their walls to track homework and
putting onto an online format.
And what this teacher has done here is they've given each
student an anonymous number to anonymize them, and then
they've shared this spreadsheet out with the
parents, the whole class.
And so the parent whose student is number five can
look and say, oh, it looks like my student didn't do
their homework for the last three days.
And they're able to get that information
on an ongoing basis.
Sot it increases the amount of communication that parents and
teachers can have.
Another way is using it for signup sheets.
I know that this is always a big headache when I was in the
classroom, trying to schedule my 32 parents into all the
time slots.
Using a Google spreadsheet, you can share a spreadsheet
with them with the different times, and parents can come in
and sign up for a time that works for them.
If that time is already taken--
as you can see, Tuesday, 1 o'clock is already taken by
Becky Pullman--
then they'll have to sign up for another time.
So it's just an easy way to get parents to sign up.
Another great way is using Google Docs, using the
spreadsheet specifically for a science experiment.
So this example is actually taken
from a class in Illinois.
And this class was doing an experiment on the impact or
the effects of acid and normal rain on the heights of plants,
and then also on the number of leaves that plants would have.
In the traditional model, the traditional schooling model,
this group of students right here would write their
findings, collect their data in a composition notebook.
And then at the end, they would graph
their individual findings.
Instead, what this teacher did was have the entire class
collect the data through a Google form.
And that form is shown right here.
So all of the students were using the same form.
So across the multiple groups and the multiple classrooms,
all that data was collected in one source.
So already we're see a difference between the old
model and the new model.
The students are working with a lot more data than they
would have been.
And that data is collected here from the Google form.
Then this teacher decided to take it one step further.
Already the teacher has given students access to more data.
The teacher decided to insert something that we call a
motion graph.
And that's a gadget.
We go here and this is the gadget that they added to the
And what a motion graph allows you to do is analyze five
variables at the same time.
So what the teacher and the students wanted to analyze
was, what was the impact on the plant's height with acid
versus normal rain?

And we also wanted to look at the number of leaves.
So the size of the circle is going to grow as the number of
leaves grow.
And as the plant grows across time, we'll see
the graph go up.
So let's press Play and see what happens.

So as you can see with the normal plant,
it's getting taller.
And also, the number of leaves are growing.
And then the plant that had acid rain, it
grew a little bit.
The number of leaves doesn't really increase.
And then, ultimately, it dies.
So again, this is one of the ways in which Google Apps is
being used.
And it's also one of the ways you're seeing our engineers
and our product managers thinking about these
applications differently.
They're finding some really neat ways to add features into
these products that are useful to our customers.

Another way that we're seeing it being used is through Flash
Card Center.
So this is another gadget.
This is through Spreadsheets.
They inserted a gadget.
And there's actually a flash card gadget.
So in lower elementary classrooms, we're seeing
teachers create a center with computers in which they have
students work on flash cards.
I've included here some ways for you to try it so you can
play around with this.
And also, if you want to learn more, I've included a link to
the Google Apps for Education training center to learn more
about Google Docs and how to view the different things that
I showed you.
So going into the next application, this is Google
Forms. Another favorite application on Google Apps.

If you could go to--

it's actually bit.ly--
Becky, if you could type it in.
It's bit.ly/baseballquiz.
So if you're in the audience, if you could just go to that
link that's typed into Chat.
It's bit.ly, B-I-T dot L-Y. And what you should
see looks like this.
And it's a form that's a quiz about who's going to win the
World Series.
It's in your Chat window.
In your Chat window.
So if you can link-- if you can just go click on what's in
your Chat window.
And I can see that we have some people in Boston, some
Red Sox fans that are filling this out.
We have one other Giants fan.
And as you can see-- wow!
So what we're seeing is, as soon as you enter in that
data, it's automatically populated into the
And I just sent you out a Google form which is really
easy to do.
Colorado Rockies with two exclamation points.
Angels-- so we see a bunch of responses here.
And the other thing that I wanted to point out is that it
has a time stamp.
Another thing they can do when you're doing a Google form is
you could require that there's a name stamp.
So if you have a Google Apps for Education domain, then you
can require that everyone's names from their email address
be stamped onto that as well.
So you would see my name, for instance, Stiglitz, associated
with this first one.
So we look here and we just collected 58 responses in the
last few seconds.
And I have all of that data here, which I could analyze.
I can make graphs with.
I could do a lot of things with.
And it was very, very easy for me to do and collect and then
now have, 64 responses.
And so automatically, if you haven't seen the Google Forms
before, your mind is probably turning and thinking about all
the different ways that this could
be used in the classroom.
And there are so many ways.
And I'm just going to touch on a few of them.
But you'll probably think of many more on your own.
So one of the ways is using this as a formative or
summative assessment.
So if you have a one-to-one program, or if you have
smartphones in your classroom, or tablets in your classroom,
you can use a Google form to give students a
So see what they know about what you're
teaching them that day.
And then at the end of the day, at the end of the lesson,
you can see what they learned.
And it's a really easy way to collect that data.
You don't have to enter it in.
You can just analyze it right there.
Another way is using it to collect interest surveys.
So what are students' strengths or weaknesses?
Or what are they interested in?
And you can do that just through using a Google form.
Another way in which you could use a Google form is for
observation form. so this is an example of a
principal-teacher observation form, where a principal is
walking from class to class and
collecting data on the teacher.
You could also use this for students.
So you could have the form so that you can observe different
behaviors that a student is doing and collect that
information in a really easy way into the Google form.

Online reading records.
Again, it's just thinking about all the different paper
processes that you as a teacher have in your day, or
you as an administrator have. And thinking about ways to
make your life easier by using a Google form.
And online reading records is a simple way.
It's a simple paper that students hand in every week.
And you could make that easier just by having it collected
through Google Forms.
Tracking discipline referrals.
Many schools use half sheets of paper to
collect discipline referrals.
And you have to go to the office and fill it out.
Instead, teachers at a school could just use a Google form,
and have all that data captured centrally in one
And that makes it much easier to look at throughout the day.
If there's one particular student that's particularly
challenging, a teacher could go in and see if he's been
referred by another teacher.
It's just another easy way to make that process smoother.

Several other ways you can collect information from
parents or teachers.
You could use it for spelling tests or multiplication tests.
And you could also use it to collect science data.
If you're already a pro at using Google Forms, one way
that you can make the forms even better would be add some
app scripts to the form.
And you could do things like make self-grading quizzes, or
having an automated response come when you
sign up for a form.
So that's for those of you that are already very familiar
with Google Forms. You can take it even one step further.

And I've attached here on the presentation a link for an
introduction to Google Forms webinar.
And then also an advanced Google Forms webinar.
And then also a link to our training center.
Google Calendar.
So this is another one of our applications and I'm going to
go to our calendar.

So what we see right now is my basic calendar.
This is for this demo right now.
I'm just at jeff@t1USC.

And this teacher, Jeff, you can see all of his classes
that he set up.
This is his school calendar.
But Jeff has more going on with his life than just what's
going on at school.
So Jeff can also have a personal calendar.
And Jeff could make this calendar public, so that
everyone else can see it.
So you can see if Jeff's in English class or math
class or has lunch.
But perhaps he doesn't want everyone to know that he goes
to the gym at 6:30 in the morning, or is going to Jane's
baby shower.
And that calendar, he can keep private.
You could also overlay your colleague's calendar.
So Ms. Franklin's calendar, or Ms. Smith's calendar.
And you could use that to see when you can schedule events.
So you can see that Ms. Smith is free during this time.
And you could schedule a meeting with her, Or Ms. Smith
maybe with Ms. Stevens, you could schedule that.

You can also overlay a standards map.
So here we have standards mapping at the very top.
And you can see that these are the standards
that you have to cover.
This could be shared out district-wide, or share it out
as a school, or share it out as a grade level.
Within calendar, you can attached things
to a calendar invite.
So you could attach what those standards look like.
An example of those standards.
Or an example of the lesson plans that you're teaching.
And that's just by adding the attachment here.
You can also use it for shared resources, like the library.
So here, what this school has done is they've given a
calendar to the library.
And you can just schedule a meeting, essentially, with the
library in order to schedule time with the library.
You could also use it for laptop carts in order to check
out laptop carts.
And there's also just some fun calendars that are down here.
So I saw that there was at least two Giants fans that
were on this webinar.
So those two Giants fans, you could have right here.
And this is pulling information from the web and
putting it into the calendar.
So we could browse interesting calendars.

Whatever your favorite baseball team was, you could
add it there.
Or holidays.
Going back to Calendar, we can also add US holidays here and
see that it was Mother's Day.
So that's Calendar.
Let me go back over here.

And there is more information that I've attached here in the
training center that you can go back to use the calendar.
The next app that I want to talk about is Gmail.
And here is a Gmail account.
It can do all the normal things that you would expect
Gmail to do.
But it also has a couple of really neat applications that
I want to show you.
One of them is Gmail Labs.
So if I go here, and I go to Labs--

it's loading.
These are features that are not completely rolled out yet.
They might be in beta form.
Some of them are going to eventually be rolled out. some
of them never will get rolled out.
But they're neat features that you can add on to your Gmail.
Let me try to get there again.
Here we are.
I'm going to show you a couple of my favorites.
One of my favorites is Undo Sent.
Right here.
So let's say you sent an email and you realize that you
spelled the person's name wrong.
Or you realize that you forgot to attach something.
You have a few seconds to undo send.
So make it so that it wasn't sent.
So that's one nice lab feature.
There's a feature--
another nice one is Yelp, which is actually less
relevant for the classroom.
But it is relevant to make sure that you like the
restaurants that you're going to.
So if somebody sends you a dinner invitation, you can see
what the rating of the restaurant was using the Yelp
Preview In Mail feature.
But the one that I really want to talk about that is most
important for classrooms is message translation.
And I see that it is already enabled.
So it's already enabled.
I'm going to go back to my Inbox.
Right here.
And let's say now I get a letter from a parent and the
letter's in Spanish.
Because I've enabled message translation, Gmail knows that
this letter is in Spanish.
And right there, within the body of the email, I can have
this letter email translated.
And again, the translation may not be perfect, but it's good
enough to understand what the person writing it
was trying to say.
And this works, again, for all those different languages that
we showed you before.
Because Google Apps, you can provision it to students,
teachers, as well as parents, this can serve as a good way
to communicate with parents that are
non-English language speakers.
Another way that this can be used, Gmail, is for pen pals.
So having Google pen pals.
And the students don't even need to
speak the same language.

You can have them write to each other in their native
language and then just use Translate.
I've attached more information on using Gmail and a webinar,
in terms of becoming a Gmail ninja, right there on this
So the next application that I want to talk about is Talk.
And I'm going to go back into my Gmail.
One of the nice things about Talk is that you can see right
here you have a presence.
So you can see who's online and if they're available.
So I see my colleague here, Jaime, he's online.
But it's red, so he probably doesn't want to be disturbed.
Let's see if I can find my colleague Becky Evans.
I'm going to invite her to chat.

Oh, there she is.
So I see that my colleague, Becky, is there.
So the first thing I want to do is just chat with her.
So, hello Becky.

I'm just, for the sake of this demo--
have you finished the field trip paperwork?

So I see right here that Becky's typing.
And she says no.
Let's say like I'm kind of upset about the fact that she
has not finished the field trip paperwork and I want to
communicate that and I can't communicate
that just via chat.
I need to video chat with her to communicate how frustrated
I am that she has not finished the field trip reports.
So let's see.

So there's me.

Hi Becky.
JULIA STIGLITZ: You have not finished
the field trip report.
I just got so backlogged with assessments and a
disciplinary problem.
But we can work on the doc together now.
Sorry about that.
JULIA STIGLITZ: Sounds good.
So that probably would have been a lot more effective if I
wasn't smiling and if Becky wasn't sitting
right next to me.
But you could see that there's certain times where you just
really need to be able to see the person that
you're working with.
And using video chat, which is just integrated with your
Gmail, can help you do that.
You can also use it to invite guest lecturers.
So maybe Becky wasn't a teacher here, but
she worked at Google.
And I wanted to invite an engineer or someone that
worked at Google into my class when I was going
this unit on science.
It's as easy as inviting them through Google Chat.
And all they need is a Gmail account and they'll be able to
video conference into your classroom.
And that's a really neat way that we're
seeing it being used.
We've actually also seen some teachers use it to invite
grandparents into their classrooms for story time, or
relatives from out of town.
And it's a really nice way to just widen the walls of the
classroom in a very easy way.
We're also seeing this being used--
and this is actually an example that
came from Mayo, Ireland.
And they had a record number of snow days.
And so they were using Google video chat, as well as the
normal chat, as well as Google Docs to essential hold class
while there was snow outside.
And this article is funny because it talks about a
little student who wanted to build igloos as opposed to
working on his writing assignment in Google Docs.
But regardless, they were able to continue to hold class even
when they weren't able to go to school.
You can imagine using this right before exams. Having a
teacher set up office hours on Google Chat or Google Video.
Or through Google Docs.
And it's, again, a nice way to extend the school day or
extend students' learning beyond the
walls of the classroom.

And more information on using Talk is included right there.
The next feature that I want to go to, and the next
application that I want to go to is Google Sites.
And Google Sites is our website creation tool.
But it's a really easy-- and this is where some teachers
get a little nervous about creating a website-- but it's
really, really easy to do.
And you don't need to know HTML.
So here's an example of a fifth grade site.
And I'll actually take you to that site and show you just
how easy it.
So here is Ms. Stevens' site.
I actually don't think--
I'm going to go back into my docs list. And go to Ms.
Stevens' site again.

While that's loading, I'll just talk through her site.
So she's written some message to her students.
She's inserted a calendar.
And she did this all probably pretty quickly.
So once this loads.
It should load in just a minute.

Try to go there again.
There we are.
So here we see Ms. Stevens' site.
And let's say she wants to change it.
She doesn't like that she wrote welcome with that many
exclamation points.
She wants to delete that.
She deleted that picture, too.
See didn't like the picture.
And she wanted to finish writing this, please contact
the school for more information
about the field trip.
So she edited that.
And then as soon as she presses Save, it is live on
her website.
So whoever she's shared it with, whether she just shared
it with her class, whether she just shared it with her school
and the domain, or whether she shared it with the whole
world, as this one is.
This one's public on the web.
As soon as she presses Save and it goes through, then
those edits are live.
And it's just taking a minute to save. But once it's saved,
that will be there.
The other thing that she can do is she can insert--

you could insert a calendar.
So the calendar that we were talking about
before, we can see.
She could insert Jeff's calendar.
So like that.

It's taking just a minute.

And save. And just like that, she has a
calendar inserted in there.
She could also insert a Google doc if she wanted to.
Maybe publish that fairy tale that she was working on with
those third grade students before.

She could publish it right on her website.
And again, it's just as simple as going to edit and then
going to insert document.

It's being a little bit slow.
But you can insert the document and it would just
show up there as soon as you save it.
I'm going to cancel this for now.
Just so that we can keep on going through.
So another way that Google Sites is being used is for
student ePortfolios.
This example comes from Clemson University.
And they're actually requiring all of their students to keep
digital ePortfolios.
So there is a picture of the student.
They might have some information on--
they might have their resume, their professional experience,
some general information about them.
This one has their blog.
But it's a digital portfolio of the student's work.
And we're starting to see this become really popular in K-12
as well, where teachers are having students keep all of
their work in a digital ePortfolio.
And then they pass it on to the next
teachers the next year.
And you can see how the student grew.
The students can look back at their work and see everything
that they've done.

Another way that we're seeing Sites being used is for
student projects or reports.
So this example was actually taken from the Google Global
Science Fair, which is going on right now.
And what it used was a Google site to
do the science project.
So instead of the traditional science project which is done
on cardboard and then put into the gym.
Instead, the project was done through a Google site and then
it's shared out with the world.
So you could create any sort of student report or student
project, have it done on Google Sites, and then share
it out with just the domain, share it out with just the
class, or maybe you even share it out with the whole world
and have people comment on it.

Lastly, with Google Sites, another way that it's being
used is for curriculum share.
So having the school or the district use it to share the
curriculum for the whole district.
And the next thing is that, as an administrator, you can go
in and change it and make the needed adjustments that you
need to do over the course of the year.

More information on Google Sites it here,
as well as two webinars.
If you're interested in creating a class site with
Google Sites, there's a webinar right here
on how to do it.
As well as just Google Sites for educators in general.
You get that information there.
So earlier this year, we launched Google Apps Plus.
And that allows you to access any of our Google products
through your Google Apps account.
And one of those products is Blogger.
And I'm going to share with you this example that comes
from a school in Los Angeles.
And the teacher in this school is using Blogger to
essentially run his class.
So this is his blog.
And he has, at his school, a one-to-one program.
So every day, his students come into the class, they pick
up their laptop.
They have his blog bookmarked.
So they open it up.
And they see today is the 49th day of class.
And it tells them what standard they're looking at.
It gives them the objective.
And the first task here is to submit your homework.
So the student clicks on this, which will take them to a
Google form, where they submit their homework.
The next thing, there's a quick
question that they answer.
So this is kind of their warm-up, do now activity.
And they might answer this in a Google doc.
They might answer it in a Google form.
They might use Google Moderator.
There's lots of different ways that the
teacher could do this.
But the teacher has them do that there.
The next thing that the teacher does is actually have
the students close their laptops halfway.
And this teacher does their traditional introduction to
new material.
The teach may do even a traditional guided practice.
But then when it's time to do the independent practice,
he'll have the students go back to the blog.
And maybe they'll use a Google doc or here there's lots of
different online tools that the teacher has lined to that
the student could then use to do their work.

And then at the end, it looks like having them submit their
project proposal for homework.
And that's also linked here to the blog.
So this is combining a lot of the tools that we
talked about today.
And a lot of the different ways that we're seeing Google
Apps being used into one blog that's essentially helping him
to run his class in a smoother way.

The last example, the 32nd way that we're seeing Google Apps
being used, is through Google Moderator.
And this example actually comes from the same classroom.
So at the end of the day, that teacher-- the same teacher
that uses the blog--
he has all of the students use Google Moderator to write
their reflections from the class.
To write what was the main thing that they liked about
the class for the day.
Or what was their major takeaway.
And then, what the other students do is they read each
other's responses and vote up the ideas that they like the
best. Vote up the answers that they think are most
And in talking to the teacher, what he's found is that it's
extended the discussion beyond the classroom.
So it's not that the discussion happens in class
and then ends.
Rather, students are looking at each other's ideas, are
evaluating them, are voting them up, and then continuing
to have conversations around those takeways
outside of the classroom.
S he has students from different periods that are
looking at each other's ideas and really
extending their learning.

And so with that, I'm going to open it up for questions.
And then I've also linked here to our own Google Moderator,
which we can see over here.
Which you can use to fill out some more ideas.
So I only did 32 ideas, but there's hundreds and hundreds
of ways that Google Apps can be used in the classroom to
promote student learning, or increase efficiency of teacher
practice, or increase collaboration.
And so, you should feel free to share your own ideas right
here through the Google Moderator.
And I look forward to including some of them on the
next iteration of this.
Which will be 33 ways to use Google Apps in the classroom.
Thank you, and I'll open it up for questions.
Thank you so much, Julia.
I'm sure you guys learned a ton, because you
have a ton of questions.
So we have about 15 minutes to answer questions.
As a reminder, this webinar has been recorded and I will
upload the recorded version to YouTube and send out a link to
you vi your email.
Whatever email you used to register.
The link to the webinar.
We'll also send out the transcript of the Q&A session.
So if you have to hop off, feel free to do so now.
If you have any more questions, put
them in the Q&A window.
If we don't have enough time to get to your question,
because I'm seeing that we have a ton of questions, look
for the Q&A transcript tomorrow.
And we'll be sure to type up your question and submit an
answer tomorrow.
So with that, I will begin with the first questions that
were submitted.

How do students select their font colors?
JULIA STIGLITZ: How do students
select their font color?
So let's go to a Google doc.
I'll go back to the fairy tale.
And you can see here, all they do is go to the A and they
could select green.
Not recommended in this case.
But they could do that.
And there you have a green first paragraph.
And if you're referring to the colors in the revision
history-- so if you show the revision
history really quickly--
then those colors there that show what student contributed
what work, are automatically assigned by Google.
And it's taking a second to load up now.
But the colors in the revision history are automatically
assigned by the Google Apps program.

So the next question is, can you please show
us how to add comments.
So let's go to this example as well.
Or actually, we'll go to the [UNINTELLIGIBLE].
And all we're going to do is Insert Comment.
And then it's highlighting where the cursor was, so it
was on writing.
And I could say great subject.
And then I have my comment.
Thank you.
Is it possible to have a collaborator write comments
but not edit the document?
JULIA STIGLITZ: No, that's not possible.
What that's referring to do is their sharing privileges.
There's difference sharing settings.
You can share it with someone and make it so that they can
only view it, so that they can't edit it.
Or you can share it with them and make it so
they can edit it.
And in order to write comments, they also have to be
able to edit it.
So you can see here, we have the owner can edit.
And then we can also make it so Karen can't edit,
she can only view.
But those are the only two options.

BECKY EVANS: So in order to have a sense of operation
among colleagues, parents and students, will all involved
have to have a Gmail account, or will any
email address be adequate?
JULIA STIGLITZ: You need to have either a Gmail account or
a Google Apps account.
Either one will work.
It could be your consumer account or it could be your
Google Apps for Education account.
But they need to have one of those in order to be able to
edit a document.
BECKY EVANS: And obviously, we recommend that if you're
running a school or school district, you get a Google
Apps for Education account, because it's just easier to
monitor and manage all the student accounts rather than
having them use personal Gmail.

Another question is, is the Translate tool already on the
Tools menu or is that a feature I need to add?
JULIA STIGLITZ: So for a Gmail, the Translate feature
needs to be added.
And that can be done through Labs.
Which is just, if you could to this thing here.
This gear sign.
You go to Labs and you add it.
So that's how you add it with Gmail.
But for Google Docs, it's already there for you.
So I go back here, it's under tools and it's in the
Translate Document.

Thank you.
Another question is, how did you get that layout with
Google Forms?
So if you could just open a form maybe and show the
different layouts you can choose.
So if I go to--
let's create a Google form.
If I go to my Docs list. Create New Form.

There is theme.

And there's all sorts of different themes
that you can choose.
I'm not sure which one I chose, but there's tons of
different themes which can make--
especially if you're giving a math pre-assessment--
you can make the assessment a little more fun by adding
Blockheads, for instance.
So you can just use that.
And Apply.

Simple question.

What is your favorite color?

So we're done here.
Save it.

And if we want to go to the published form, what the form
actually looks like, it's just down here.
Looks lie there's some sort of saving error.
Should be saved now.
You can go see what the form looks like.
And there we have a form with the Blockheads theme on it.
Blue is my favorite color.

BECKY EVANS: Does Google do a transparent form theme?
JULIA STIGLITZ: No, not that I'm aware of.
But if you are interested in designing one,
you could try it.

BECKY EVANS: For spreadsheets, is there a pre-installed
script to help you grade?
Like a grading book?
There's something called Flubaroo.
And next week, next Monday, the professional development
session is going to go into gradebook.
And we're going to look at two Marketplace applications that
are gradebooks and then we're also going to look at the App
script Flubaroo.
So come back next week for a Flubaroo tutorial.
You can also just Google it.
It's Flubaroo.
And I thing Becky's going to write it into the notes.
I'll put it in the Q&A transcript.
Next question is, how do you manage standards maps for each
year? does someone go in and create the schedule each year?
JULIA STIGLITZ: So that's really up to you.
And it depends if you're doing it at the district level or
the school level.
I imagine you would need to do it every year, to change.
And you'd probably want to update it based on what the
schedule is.
But you could go through in the beginning of the year,
instead of, or in addition to, the standards maps that you
hand out in hard copy, you could create a Google calendar
that you then share out with the whole
school or school district.
BECKY EVANS: As an Apps Edu school, how would you best
share with parents?
Would you recommend creating Apps accounts for them or just
having them create public Gmail Google accounts?
JULIA STIGLITZ: That's a great question.

It sort of depends what you're settings are.
So some schools have it so that students can't share with
anyone outside of their domain.
So if that's the case, if you've closed the domain, then
I would recommend giving parents a Google Apps account
so that they can access the documents that are within the
closed domain.
If you haven't closed the domain, it won't make as big
of a difference.
Though it's nice to know that the parents have a Gmail or a
Google email of some sort so that you can share with them
and communicate.
But it really depends if you're closing the domain or
if you have the domain opened.
Have you used Gmail for students under 13?
And how do you monitor that mail?

JULIA STIGLITZ: We have seen districts use Gmail with
students even in kindergarten.

And they choose to monitor it in different ways.
One of the ways is by retaining their passcode so
that you can go in and check their passcode
on an ongoing basis.
We also have one district that actually is giving parents
access to the accounts too.
So they share the passcode no just with the teacher, but
also with the parents, so that the parents can go in and
monitor the students' accounts as well.
In most cases with the younger grades, they'll close the
domain for those students.
So the kindergartners, for instance, while they can email
each other and email other people in their school, they
can't email the outside world.
Is there a place where we can go and see really innovative
examples of sites, not just in the gallery?


BECKY EVANS: Well, we don't have a central repository, but
if you just Google Google Sites and there might be some
examples available online.
I'm sure there are tons of examples available online.
If you're listening and you have some very innovative ways
that you're using Google sites, please
put them in the Moderator.
As you can see, Julia here is doing a simple search for
Google Sites in the classroom.
And we've gotten a ton of tips on ways that other people are
using Google Sites.
One thing I'll just say is, one of the most amazing
things, both in working on this team and just seeing
Google Apps grow in the K-12 space, is that so much of this
is driven by the teachers that are out there in the
classrooms. And most of the ideas that I shared with you
today, they're coming from real teachers that are working
with students every day.
And so we encourage all of you to share with us and share
with each other, because that's where
these ideas come from.

So Google Moderator--
great tool, by the way-- is there a discussion forum?
And then also, to add to that, can it be used independently
or must it be used with Blogger?
JULIA STIGLITZ: It doesn't need to be used with Blogger.
It can be used independently.
You can roll it out.
It's one of the other Google Apps Plus applications.
So it can be part of your Google Apps domain.
And it's a discussion tool in a way in that you can submit
ideas or submit questions.
And ideas can be voted up.
So we're looking here at an idea.
If I wanted to--

I can submit an idea.
I'm going to submit a great idea.
Let's say this is an idea.
And I can submit it.
And then other people can come in and they can say, oh, use
Gmail to do global pen pals.
That's a good idea.
They can click on that.
And then this idea, great idea.
That's not a great idea.
So I can say, no that's not a great idea.
So it facilitates conversation.
And you can add comments on to it as well, post a response.
So I can say, no, this is not a great idea.
And add a comment.
That wouldn't be a nice comment, but it's warranted,
given that idea.
So you can add a respond and you can have a discussion
through it.
But it's not like a discussion tool the way in which a wiki
or you can have in Blogger with comments.
Is there a way to prevent users from submitting a form
more than once?

No, not that I know of at this point.
BECKY EVANS: A work around for that is collecting the user
name of a person when they submit the form.
And that way you can look at the spreadsheet and sort the
results based on user names.
And so we're seeing that some teachers, what they'll do is
they'll take the first answer that was submitted rather than
any of the others after that.
JULIA STIGLITZ: And what we're looking at right now is a
Google form, the test Google form that we used before that
we made the Blockhead theme with.
And what we can see here is, automatically collects
respondents to one USC district name.
If you have a Google Apps account, this doesn't work on
the consumer side.
But you can require that that person's user name be
collected, so it's not anonymous.
And you can see if somebody submitted
something more than once.

BECKY EVANS: So this is a good question.
Is information created through these apps-- so let's say a
Google Apps account-- public or can they be private?
JULIA STIGLITZ: They can definitely be private.
And you can decide if you want all of the information.
You can actually close the entire domain so that nothing
at all is public.
Or you can do it based on individual application.
So, for instance, this fairy tale app, if I go to the
sharing settings--

this fairy tale doc, rather.
So I look here and it says, right now anyone with the link
can edit it.
But I could change that.
I can make it so that it's private, so only people that I
explicitly grant permission to can edit or view it.
Or I can make it so that everyone in my district can
see it with the link.
So there's a lot of granularity in terms of how
much and who you want to share documents with.
That's one of the really nice features with Google Docs.

So we're just about out of time.
But I'm seeing a few questions about Moderator.
The question is, how do we get Moderator turned on?
And it's not something that an individual user can turn on.
You have to go to your domain administrator and asked them
to turn it on or off for your school, if you're a teacher
that does not have administrator access.
A remider, this presentation has been recorded.
If we did not get to your questions--
I see that we have a ton of questions that we weren't able
to address--
we will make sure that we type them up in the Q&A transcript
and send them out to you.
So please look for that link in your email Inbox tomorrow
when we send out the recording of the webinar and the
transcript for the Q&A session.
Thank you so much for joining us today.
I want to thank Julia again for presenting to everyone.
And have a great evening, morning, or afternoon,
depending on where you are.
Take care.