Microsoft Word 2007: Design and Layouts for Tables

Uploaded by Srrusty129 on 05.10.2010

Welcome today to your tutorial on how to create tables in Microsoft Word. My name is Stephen
and throughout the next 5 to 10 minutes, we will be learning how to create an effective
layout and design for any type of table you may want. We will go more into detail about
some than others, but after his lesson you should be prepared to create a table for a
project, a calendar of events, or even grocery lists. Let’s get started.You can start off
by bringing your cursor over the insert option on the menu here and click on it. Once you
do so, a tables option will appear for you to choose. Once you click on table, a menu
will then drop down and you will be provided with some ways to create a different type
of table. If you highlight over the grid provided for you here, you will notice how the table
you choose, depending on the number of rows and columns you select, will be shown on the
document to your right. You also have the option to draw a table, but doing this option
will not allow you to have individual cells for information to go into; however, you will
be able to add cells later if you would like. The quick tables link located at the bottom
here will allow you to create calendars, grocery lists, double tables and much more. For now
we are going to click on the insert table option. If we want a table bigger than the
area that was previously provided on the first grid, we will choose this option because it
is a more effective choice to use. Once you click on insert table option here, you will
be provided with some information you need to fill out. Once you determine the number
of rows or columns you need, click ok. For now I have provided a table with you on the
document already so I won’t worry about clicking ok. I’m just going to click cancel
and will use that as an example throughout the rest of the lesson. If you find out you
need more columns or rows you will be able to do those later. We will go into this a
little bit more throughout the lesson. If at any point you would like to edit part of
your table, you will need to make sure you highlight or click inside of your table like
this. Just be careful where you click so you are not making changes to a part of your table
that you don’t want to. To make changes to the entire table at once, you can move
your cursor to the top left corner of your table right here and find a little box with
four direction arrows in it. By clicking on that, it will highlight the entire table.
When you click on the box and the table is highlighted, two tabs will appear towards
the top right corner that say design and layout. We will begin by clicking on the design tab.
Although we want to figure out our layout for the table before we go into detail about
designing it, I find it helpful to pick our table style first located here and then determine
our layout. Looking in this table styles group, the table style farthest to the left is the
default one right here. If you choose to go with another style you can just click any
of these options next to it. If you don’t want to scroll down using this arrow right
here like this, the one right below this one will open up the entire tab to show you all
the options for your table styles. Your styles will vary based on whether or not you draw
or insert a table. You will notice that the borders don’t show up, you’re seeing right
now are these gridlines that I had chosen from this option over here under the layout
tab. You can press view gridlines, to show the borders of the cells that weren’t originally
there at once. If I were to unclick this one you can see that those borders do go away.
It is nice because when you do chose some of these options they don’t necessarily
have borders but when you click on view gridlines they provide that extra space for you to show
where your boundaries for each. Even though we have these gridlines here on the cells
at the moment for our boundaries. If you were to go ahead and print it, those lines will
not show up. They are there just as guidelines right now. If I were to go back to this design
tab here and look at the option for borders next to the table styles, you can add different
borders if you want so they would show up when printing out your information. Before
we go back to more in depth description of design, we will talk about the layout of your
table so go ahead and switch over to the layout tab over here for now. You can see across
in this ribbon under the layout tab, that there may be a lot of options but they all
are really easy to use. You may find out at some point that you might need to insert another
column or row to your table. You can do this by clicking any one of these options in the
rows/columns groups listed here. If you want them in a certain place you can either highlight
an entire column or an entire row depending on where you want to put your information.
You can even click on one individual cell, or go up to the top left corner where a select
option and a cursor is located. If you do this you can select the column and wherever
you previously clicked in a certain cell, it will highlight the entire column. You will
then be able to go up to the options here under rows and columns and click insert left
or right if you want to add a column to that certain area there. Even though I selected
to insert an extra column right there the same process will go about for inserting an
extra row above or below. Just come up here to insert below or above and do the same thing
you normally would for a column. Next to the rows and columns group, you can find a group
where you can merge cells together. This will allow you to combine more than one cell in
a column or row into one single cell like this. By selecting these two cells and click
in the merge cells tab, it will make it one cell together. You need to make sure you highlight
more than one cell for this to work then click the merge cells tab. Splitting a cell allows
you to make a single cell into multiple ones. Instructions for this are the same as merging
cells except you don’t necessarily need to highlight more than one cell. When clicking
on the split cell tab, it will ask you to put a number of rows and columns you want
your cells to be in now. Again, this depends on the type of table you want. It isn’t
useful for every table you create and that goes with a lot of details we have talked
about previously. I’m going to go and click ok so it will just go ahead and change my
cells back to normal to where it originally was. Next, you can change the height or width
of each of you cell. Your default settings are shown here but if you want to make them
larger or smaller, click the up or down arrow next to your option. Another easy way to do
this is by putting your cursor on the table border, clicking and then dragging it to resize
like this. These nine options listed above alignment here will allow you to put your
information into a certain area within that particular cell. This is helpful if you want
to align your information within that single cell. Since the cell is acting as “one row”,
you can distribute it across the cell. If you are making the cell bigger by just pressing
enter, you are creating multiple rows, so your information will not be distributed around
the cell but only in that one particular row. The next option is more helpful when you may
be making a check-in list of lets say names, items, or place to go eat. It can be whatever
but this sort button in the data group will allow you to sort your information alphabetically.
For more information on sorting options in a table, refer to the excel screencast done
by Andrea. It pretty much works the same way in a table for Microsoft word. The last thing
I want to point out under layout and data here is the formula option. If you have a
list of data that requires mathematics, you can create a formula for that last cell, so
all the math will be done for you and the total amount will be added. For more information
on formulas and functions, check out Kelly Hopper’s screencast that talks about this
in excel. Now that we have pretty much mentioned everything you need to know under layout for
your table, we can go back to the design tab, and learn about how to make a more presentable
table. So we now have our basic design and style for our table here. These next options
can help us spice it up a little bit more. To your left, you can see table style options.
Some of the options may be checked and others may not be. If you haven’t really set up
your table besides inserting it, you can see a preview of what each option looks like,
checked or not, if you look at the tables being displayed under table styles. It all
depends on the table style you choose. These options can get a little complex so I would
recommend um taking some time to view some tips under help to learn a little bit more
and simply explore your options if you have some extra time. There are a lot of more cool
options you can use to create your tables under design. I encourage you to check them
out to see which one of them you prefer. You can add borders to your cells, if you choose
a table that doesn’t originally have them. The borders can be added to a side one at
a time, all at once, diagonally, and many other ways as you can see listed here under
this option listed. Just remember to highlight the right number of cells in order for it
to work. Most of them will work for only one or two cells but inside borders requires four
cells highlighted for it to work. I’ll give you a few examples here. If I have these four
cells highlighted here and I go ahead and click the inside borders, it will only highlight
the borders inside those four cells. If I want the whole entire borders all around the
cells highlighted, I would click all borders and it will highlight all the borders around
the entire cells. If I was going to go ahead the same option with just the one cell here
after I highlight going back up to borders and click inside borders. Obviously you can’t
do it with just one cell because there aren’t any borders inside that cell. You can also
change your border colors and style by coming up to draw borders over hear. You can scroll
down either of these options to get a better color of a border that you may want um or
you can draw the thickness of a line a little bit more by going here. And you will see this
little pencil mark that comes up and you can click on either of the borders here and it
will display a thicker line um and one in a different color too. Search through these
options to find which ones may be more appealing to you. So we just went over a lot of information
about design/layout for tables. If you get confused along the way, just drag your cursor
over any of these options. You will get a little bit of a description of what it will
do for you. Right clicking the mouse inside the table will also list a lot of table options
for you there so you won’t have to go back and forth between the design and layout tabs.
Once you have the time to figure the type of table you were trying to created for your
data and you figure out the type of um borders you want, the table styles and everything,
you will come up with some cool table presentations listed here whether it is a calendar, a items
list, or information regarding colleges, campuses; whatever the information will be. So I know
you guys learned a lot here and I will leave you alone and um let you get going on creating
your tables. Best of luck in all that you are doing.